Photos and Videos
# Use of Photographic and Videographic Materials Policy
**Effective Date**: 18.01.2025
**Company Details**:
MPA Football Limited
Company Number: 14238554
Founded: 17th July 2022
Based in Swansea
At MPA Football Limited, we recognize the importance of safeguarding participant privacy while promoting the achievements and activities of our football programs. This policy outlines how photographic and videographic materials are collected, used, and managed.
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## 1. Purpose of This Policy
1.1. To ensure that photographic and videographic materials are used responsibly and respectfully.
1.2. To clarify the purposes for which such materials may be used and how parents/guardians can notify us if they do not wish their child to appear in these materials.
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## 2. Collection of Photographic and Videographic Materials
2.1. MPA Football Limited may capture photographs and videos during sessions, events, or competitions for the following purposes:
- Promoting our programs on our website, social media platforms, and marketing materials.
- Celebrating achievements and showcasing participant progress.
- Documenting activities for internal training and review purposes.
2.2. Photographs and videos will only be captured by authorized staff or contracted professionals.
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## 3. Use of Materials
3.1. Photographs and videos may be used in:
- Social media posts (e.g., Facebook, Instagram, Twitter).
- The MPA Football Limited website.
- Flyers, brochures, and other promotional materials.
- Presentations or displays for promotional purposes.
- Internal training and staff development.
3.2. Materials will not include any identifying information (e.g., participant names) unless specific written consent is obtained.
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## 4. Consent and Opt-Out Process
4.1. By participating in MPA Football Limited activities, parents/guardians acknowledge that their child may be photographed or filmed unless they notify us otherwise.
4.2. To opt out of the use of photographic and videographic materials featuring their child, parents/guardians must notify us in writing via:
- **Email**: info@mpafootball.com
- **Phone**: Written confirmation sent to 07590908501 (via text or messaging services).
4.3. Opt-out requests must be submitted in advance of any sessions where filming or photography may take place.
4.4. If an opt-out request is received, we will ensure reasonable efforts are made to exclude the participant from photographs or videos.
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## 5. Storage and Security
5.1. All photographic and videographic materials will be securely stored and accessible only to authorized personnel.
5.2. Materials will not be shared with third parties unless required for specific promotional purposes (e.g., designers or marketing agencies), under confidentiality agreements.
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## 6. Restrictions on Use
6.1. MPA Football Limited will not use photographs or videos in any way that may cause distress, embarrassment, or harm to participants or their families.
6.2. Materials will not be sold, licensed, or used for commercial purposes unrelated to MPA Football Limited without explicit written consent.
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## 7. Social Media and Third-Party Use
7.1. Parents/guardians are advised not to take or share images of children other than their own unless they have explicit permission from the other child’s parent/guardian.
7.2. Once images are published on public platforms, MPA Football Limited cannot be held responsible for misuse by third parties.
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## 8. Complaints
8.1. If you have concerns about how photographs or videos of your child are being used, please contact us at **info@mpafootball.com**.
8.2. We will respond promptly to address any issues or remove any materials that are deemed inappropriate.
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## 9. Changes to This Policy
9.1. MPA Football Limited reserves the right to update this policy as needed to reflect changes in practices or legal requirements.
9.2. Any significant updates will be communicated to parents/guardians in writing.
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## 10. Contact Us
For questions, concerns, or to notify us of your opt-out request, please contact us:
**Email**: info@mpafootball.com
**Phone**: 07590908501
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